Lutyens House Meeting & Training Venue is a trading name of the Chartered Association of Building Engineers.
Please carefully read the following terms and conditions that will apply to the use of any Meeting Room(s) which we agree to provide to you.
For Terms & Conditions relating to the website visit https://lutyenshouse.co.uk/mpage/terms
1.1 In these terms and conditions:
2.1 - The facilities will normally be available for booking between the hours of 08.30 to 17.00hrs, Monday to Friday. The booking session arrangements are as follows:
2.2 - If access to Lutyens House is required outside of the hours of 08.30 to 17.00hrs, then you must request the
additional hour(s) in your enquiry form. We will advise whether your request has been accepted within the booking confirmation. Additional charges may apply for opening or closing outside of our normal hours.
3.1 - The Hirer and their staff, servants, agents and visitors must only use those Meeting Room(s) which are specified in the booking contract.
3.2 - The Hirer and their, staff, servants, agents and visitors are
not allowed to smoke within the building or garden area and are only permitted to smoke in the outside designated smoking area, details of which are available upon request.
3.3 - The Hirer and their, staff, servants,
agents and visitors are not allowed to bring to or consume alcohol and/or any illegal substances (including but not limited to drugs) at Lutyens House.
3.4 - The Hirer must use the Meeting Room strictly for the purpose of and in accordance with the details (including length of time)
provided within the completed enquiry form. The Hirer must also ensure the stated maximum capacity of the Meeting Room is not exceeded, unless prior authority has been provided by our Health and Safety Manager.
3.5 - You will not use Lutyens House Meeting & Training Venue’s meeting rooms or equipment for any unlawful, fraudulent, criminal, immoral or similar purposes or in connection with any business or activity that is in breach
of any applicable legislation, rules, regulations or orders of applicable authorities.
3.6 - The Hirer shall ensure that none of the Equipment is removed from the Meeting Room(s).
3.7 - You will not allow
an open public meeting to take place at Lutyens House without prior written permission from CABE.
3.8 - The Hirer shall ensure that neither it nor its invitees will use the Meeting Room(s) in any way which would
damage the goodwill or reputation of CABE or bring CABE into disrepute.
3.9 - The Hirer shall ensure that the event for which the Meeting Room is used is conducted in an orderly fashion without causing a nuisance (particularly to CABE staff and other persons in the building), in full compliance
with any directives or requests made by CABE’s Management Team and with all applicable laws and regulations.
3.10 - CABE will not tolerate any abusive, aggressive or sexually explicit verbal or physical actions
towards our staff or other persons in the building. Legal action will be taken without exception.
3.11 - CABE reserves the right (as it considers reasonable) to exclude or remove any person from the Meeting Room or Lutyens
House, regardless of whether that person is an employee, agent, guest or invitee of the Hirer.
3.12 - The Hirer and their invitees must vacate the building by the time specified and in the event of their failure
to do so shall indemnify CABE from and against any loss caused.
3.13 - CABE further reserves the right to charge the Hirer for its additional use of the premises, should the Hirer or their invitees fail to vacate the building
by the time specified.
3.14 - The Hirer, their staff, agents or invitees must not make or permit to be made any noise which may interfere with the use of other meeting rooms within the building by other Hirers, members of
CABE staff and/or other persons in the building.
3.15 - The Hirer must not make or broadcast music without the express permission of CABE. The Hirer must in such cases obtain directly from the Performing Rights Society or
Mechanical Copyright Society or other relevant bodies for any licence required for the use of copyright material.
3.16 - CABE reserves the right to refuse requests for hire.
3.17 - CABE reserves the right to terminate
the Booking forthwith if, in its sole opinion, the Hirer, their staff, agents or visitors are in breach of any of the terms and conditions of hire. In that event the Hirer, their staff, agents or visitors will be required to leave
Lutyens House immediately, taking with them their possessions and equipment. In the event of fire being terminated in this manner, CABE will not be responsible for any claims, losses, actions or damages incurred by or on behalf of
the Hirer, their servants, staff, agents or visitors in respect of this termination. Nor will any booking charges be waived.
3.18 - No filming and photography may take place at Lutyens House without prior written permission
from CABE.
4.1 - The total fees payable will be detailed in the booking confirmation.
4.2 - The Hirer must complete an online enquiry form or make a telephone enquiry, prior to being issued with a Booking Confirmation. An enquiry
form is available upon request via:
The Enquiry Form is also available for download from our website at https://lutyenshouse.co.uk
4.3 - The Enquiry
Form requires the Hirer to name its representative, who will be responsible for co-ordinating with Lutyens House Meeting and Training Venue on all matters relating to the event. The individual named by the Hirer is therefore being
held out to us as possessing the authority to propose and agree to payment of the Price and any changes to the Booking.
4.4 - All enquiries for hire are subject to availability of the Meeting Room(s) requested. Upon
receipt of the enquiry we will confirm details with the Hirer and, once agreed, a Booking Confirmation will be issued to the Hirer who will be required to pay the Deposit.
4.5 - CABE will hold a Provisional Booking free
of charge for a period of up to 7 days. If the Deposit, or full payment, has not been paid within that timeframe the requested Meeting Room(s) will be released.
4.6 - The Hirer must confirm any changes to the number
of attendees for the day of the Booking no later than 7 days prior to the event.
4.7 - Full payment for the booking must be paid by no later than 7 days prior to the event date. Any extra charges occurred on the day
must be settled by the Hirer before they and/or their invitees leave Lutyens House.
4.8 - You will not have access to the Meeting Room on the date of your booking until the total fees due for the booking have been paid.
4.9 - By proceeding with your booking, you agree to be bound by these terms and conditions
5.1 - Unless we agree otherwise, any food and beverages to be consumed at Lutyens House must be purchased through the Catering Services offered to you by Lutyens House Meeting and Training Venue. The fees payable for our Catering Services
will be those set out in our Booking Confirmation.
5.2 - Where Catering Services are purchased, it is the responsibility of the Hirer to ensure that Lutyens House is informed of any dietary requirements and allergies
of those whom will be catered for, no later than 7 days prior to the event.
5.3 - The Hirer must advise CABE in writing of any changes they wish to make to the Catering Services stated in the Booking Confirmation, no later
than 7 days prior to the event. It may not be possible for Lutyens House Meeting and Training Venue to accommodate any changes requested thereafter.
5.4 - Where we have agreed in writing that the Hirer may bring their own food and beverages to be consumed at Lutyens House, the Hirer accepts full responsibility for the following:
5.5 - The Hirer may request that we take on the responsibility detailed in clause 5.4.1 no later than 7 days prior to your arrival date, however this will incur an additional service charge to be agreed upon in writing prior to your arrival. It will remain the Hirer’s responsibility to comply with the requirement detailed in clause 5.4.2.
5.6 - We do not accept any liability for any harm/illness or other health risks howsoever caused relating to any food and/or beverages that have been brought to Lutyens House that has not been arranged by us under the Catering Services we provide.
6.1 - If you wish to request any changes to your Booking you can do so by contacting us via e-mail, post or telephone (see paragraph 4.2 above), no later than 7 days prior to the event.
6.2 - The Hirer will be liable to
pay the Price stated in the Booking Confirmation for any Services requested, irrespective of whether the number of delegates attending on the day is less than that originally stated on the Booking Confirmation.
6.3
- The Hirer must pay any additional fees which result from any changes approved by CABE, no later than 7 days prior to the event, to ensure their requested change(s) are enacted. It may not be possible to action any of the approved
changes where the Hirer seeks to make payment thereafter.
6.4 - We reserve the right to change the allocated and confirmed Meeting Room to an alternative room of similar size and quality to the one originally booked, in
the event that the original room is unavailable.
6.5 - There may be occasions where, due to circumstances beyond our control (see paragraph 8), the Services may be affected. We reserve the right to make any changes
necessary to your Booking until such time as we are able to resume normal services.
6.6 - If we need materially to change your Booking, we shall notify you of such change as soon as practicable and you shall be entitled
to cancel your Booking accordingly. In such an instance, no cancellation fee shall be payable by you under paragraph 7.
6.7 - CABE reserves the right to cancel the booking forthwith and without any liability on its
part in the event of the Hirer failing to perform any of the obligations contained within these terms and conditions.
7.1 - The Hirer may cancel a Meeting Room Booking by providing notice in writing to CABE via e-mail or post (see paragraph 4.2 above).
7.2 - Any cancellation made will not be effective unless and until we confirm acceptance
of that cancellation by e-mail.
7.3 - Cancellations by written notice will be charged at the following rates:
7.4-Deposits are non-refundable.
8.1 - We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a contract with you that is caused by events outside our reasonable control ("Force Majeure Event").
A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:
8.2 - Our performance of our obligations under these terms and conditions and the Booking Confirmation is deemed to be suspended for the period that the Force Majeure Event continues. We will use our reasonable endeavours to bring
the Force Majeure Event to a close or to find a solution by which our obligations under the contract may be performed despite the Force Majeure Event.
9.1 - This paragraph will apply during any periods in which national restrictions have been imposed as a result of a pandemic.
9.2 - The Hirer is responsible for the adherence of themselves and their invitees to any applicable
government guidelines and their own risk assessments in relation to the pandemic.
9.3 - Whilst CABE may, at your request, recommend suitable spaces for different types of meeting, it is the Hirer whom will be ultimately
responsible for the final say in which space they deem suitable for their delegates safety in terms of social distancing.
9.4 - The Hirer must, where possible, give distance between themselves and CABE’s staff, trainers,
volunteers, guests and any other persons at Lutyens House.
10.1 - The Hirer is responsible for the health and safety of their invitees throughout the duration of the hire period and must ensure that they comply with all applicable legislation.
10.2 - Information regarding CABE’s emergency
procedures, house-keeping and first aid arrangements is available from the Lutyens House reception desk.
10.3 - The room capacity stated within the booking confirmation must not be exceeded, unless prior authority
has been provided by our Health & Safety Manager.
10.4 - The Hirer must provide Lutyens House Meeting and Training Venue with a delegate list at least two working days in advance of the date of their booking.
11.1 - The Hirer and their invitees shall be required to keep their personal belongings with them at all times and we accept no liability for damage to, or loss of, personal belongings.
11.2 - The Hirer acknowledges that any
such objects, equipment, furniture, stock, or other property of any sort will remain under the control and care of the Hirer and/ or guests and the Hirer is responsible for insuring such property and accordingly the CABE excludes liability
for losses.
11.3 - The Hirer and their invitees may use the Lutyens House car park but will do so at their own risk and neither CABE nor any person acting on its behalf is in any way responsible for any loss, injury or damage
sustained by them or for loss or damage to vehicles and their contents left within the car park.
11.4 - We do not accept any responsibility for any loss (including, without limitation, theft) of any property occasioned
on our premises save for any damage caused by our negligence in which circumstances our liability shall be limited to the amount of our insurance for such losses.
11.5 - We will not be responsible to you or any third party
for any business loss (including loss of revenue, profits, contracts, anticipated savings, wasted expenditure, data or goodwill) or any other loss, injury or damage which does not result directly from our actions.
11.6 -
Nothing in these terms and conditions excludes our liability to you for personal injury or death caused by our negligence.
12.1 - The Hirer is responsible for the Meeting Room for the duration of the Booking and must take all reasonable precautions to ensure that no damage occurs to CABE’s property.
12.2 - Any Equipment made available in the
Meeting Room(s) should only be used for the purpose for which it was designed.
12.3 - The Hirer shall ensure that nothing is fixed to the floors, walls, ceilings or any other interior or exterior of the buildings
by means of nails, screws, drawing pins, blue tack, glue or any other means unless agreed in writing with the Management team prior to the hire period.
12.4 - In the event of any damage is suffered to Lutyens House, the Meeting Room(s) or its Equipment as a result of the behaviour or negligence of the Hirer or its invitees or representatives, CABE reserves the right to charge the Hirer
additional sums based on:-
13.1 - The Hirer shall indemnify CABE from and against all claims demands, actions or proceedings in respect of the death or injury howsoever and whomsoever caused of or to any persons which shall occur or arise from any accident or occurrence
which shall happen while such person is on or upon any part of the premises during the period of hire or in respect of any loss or damage suffered or sustained by any person in consequence of any such death or injury, all claims, demands,
actions, or proceedings and any loss, damage or injury which may be brought against or suffered by the owners arising from or in consequence of the non-observance or non-performance of any of these terms and conditions or any act,
neglect, default or omission of the Hirer, his/her agents, servants or visitors, any claim under copyright law.
13.2 - The Hirer shall indemnify CABE against any loss, thefts or damage however caused, during or in respect
of the period of hire.
14.1 - CABE takes the privacy and security of your personal information very seriously. Our Lutyens House Meeting and Training Venue Privacy Policy explains how we collect and use personal information in the course of providing the Services,
in accordance with data protection laws. Our Privacy Policy can be found at https://lutyenshouse.co.uk/mpage/lhprivacy
15.1 - Both CABE and the Hirer confirm that no term of these terms and conditions is enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to these terms and conditions.
16.1 - These Terms and Conditions shall be interpreted in accordance with English law and any disputes (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English courts.
The information on this page was last updated on 07/03/2025
Lutyens House, your perfect meeting space in Northamptonshire
Lutyens House Meeting & Training Venue
Lutyens House
Billing Brook Road
Northampton NN3 8NW
Phone: 01604 773945
Email: info@lutyenshouse.co.uk
© Copyright Chartered Association of Building Engineers. Registered Office: Lutyens House, Billing Brook Road, Northampton, NN3 8NW, United Kingdom. Chartered Association of Building Engineers is a company incorporated by Royal Charter, registered in London. No. RC000867.
